Password Policy

Password Policy | Keep It Cyber

Password Policy for Logistics Teams

Protect your fleet operations with strong authentication standards for drivers, dispatchers, and logistics systems.

NIST SP 800-171 CMMC v2 FMCSA Guidelines CTPAT Standards

What is a Password Policy?

A Password Policy establishes the requirements for creating and managing secure passwords across your logistics operation. It defines the standards for password strength, rotation schedules, multi-factor authentication requirements, and proper credential management for all systems used by your transportation business.

An effective Password Policy is critical for protecting access to sensitive information like customer data, shipping details, ELD records, and financial systems used in daily fleet and logistics operations.

Why It Matters for Logistics Companies

Modern logistics operations rely on multiple technology systems that require secure login credentials:

  • Transportation Management Systems (TMS) containing sensitive customer and routing data
  • ELD/GPS platforms accessing hours-of-service and compliance records
  • Driver tablets and mobile devices connecting to operational systems
  • Dispatch software controlling critical shipment details
  • Fleet management platforms containing vehicle and driver information
  • Administrative systems handling financial and employee data

Weak passwords and poor authentication practices represent one of the biggest security vulnerabilities for logistics operations. Credential theft or compromise can lead to data breaches, operational disruption, compliance violations, and reputation damage.

What's Typically Included

Our logistics-optimized Password Policy addresses the unique authentication challenges faced by transportation operations:

  • Password complexity requirements (length, character types, expiration)
  • Multi-factor authentication (MFA) standards for sensitive systems
  • Mobile device authentication for field operations
  • Password storage and protection guidelines
  • Administrator account credential management
  • Account lockout and recovery procedures
  • Password rotation schedules based on risk level
  • Authentication training requirements

Why Your Fleet Needs This Policy

A Password Policy is essential for any logistics operation for several key reasons:

  • Prevents unauthorized access to dispatch, routing, and customer information
  • Protects driver HOS and ELD data from compromise
  • Meets key compliance requirements (NIST, CMMC, FMCSA, CTPAT)
  • Satisfies cyber insurance application requirements
  • Creates accountability for system access across your organization
  • Provides clear authentication guidelines for mobile and field operations

This policy is particularly valuable when paired with an Acceptable Use Policy to create comprehensive security controls for your technology resources.

Available in All Policy Tiers

The Password Policy scales with your logistics operation's complexity and compliance needs

Tier 1: Logistics Essentials
$1,500 · One-time purchase
  • 8+ character password requirements
  • Basic complexity standards
  • 180-day rotation schedule
  • Mobile device PIN requirements
  • Account lockout after 5 failed attempts
  • NIST & FMCSA alignment
See Full Package
Tier 2: Operational Logistics
$4,500 · One-time purchase
  • 12+ character password standards
  • Advanced complexity requirements
  • Role-based authentication standards
  • MFA implementation for remote access
  • Password manager guidelines
  • NIST, CMMC, FMCSA, CIS mapping
See Full Package
Tier 3: Regulated Logistics+
$8,500 · One-time purchase
  • 16-20+ character password standards
  • PAM/credential vault integration
  • Service account management
  • Authentication logging/monitoring
  • International travel procedures
  • Full NIST, CMMC, CTPAT, CIS mapping
See Full Package

Frequently Asked Questions

Common questions about implementing a Password Policy

How do we balance security with usability for drivers and field personnel?
Our Password Policy is designed with logistics field operations in mind. For driver tablets and mobile scenarios, we recommend a combination of MFA, biometric options (fingerprint/face recognition), and single sign-on technologies that reduce the need for multiple password entries. The policy includes guidance on striking balances between security and operational efficiency, with special considerations for ELD access, in-cab systems, and driver-facing applications.
Does this policy meet cyber insurance requirements?
Yes, our Password Policy templates are designed to satisfy common cyber insurance requirements for transportation and logistics companies. Even the Tier 1 version addresses the basic password controls that most insurance applications require. Tier 2 and Tier 3 versions include the more advanced MFA and password management controls that can help reduce insurance premiums. We regularly update these policies to align with evolving cyber insurance standards.
How does this policy handle shared workstations in dispatch environments?
Our Password Policy includes specific provisions for shared workstation environments common in dispatch centers and warehouse operations. It addresses session management, automatic logout requirements, shared account guidance (when necessary), role-based authentication, and quick-switch methods for dispatchers and dock personnel. The policy provides practical controls that maintain security without disrupting 24/7 operational workflows.
How do we implement MFA across a distributed workforce?
Our policy provides a phased implementation approach for multi-factor authentication that works well for distributed logistics teams. It includes guidance for rolling out MFA to administrative users first, followed by dispatchers and finally driver/field personnel. The policy offers multiple authentication options including mobile apps, hardware keys, and push notifications, with specific recommendations for both company-owned and BYOD scenarios in transportation environments.
What's different about the password requirements for TMS and ELD systems?
Our Password Policy recognizes that logistics systems have varying security requirements. For TMS systems containing sensitive customer and routing data, we recommend stronger authentication standards including complex passwords and MFA. For ELD systems that drivers access frequently in the field, we balance security with operational needs through PIN/biometric options and streamlined login processes. The policy includes system-specific guidelines that account for different risk levels, usage patterns, and compliance requirements across your technology ecosystem.

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