Acceptable Use Policy | Keep It Cyber

Acceptable Use Policy for Logistics Teams

Set clear rules for secure technology use across your drivers, dispatchers, and office staff. NIST-aligned and CMMC-ready policies that reduce security incidents by up to 72%.

15,000+

Logistics professionals protected

98%

Audit pass rate

72%

Reduction in security incidents

NIST SP 800-171 CMMC v2 FMCSA Guidelines CTPAT Standards

What is an Acceptable Use Policy?

An Acceptable Use Policy (AUP) is your organization's first line of defense against cyber threats. It establishes clear, enforceable guidelines for how employees, drivers, and contractors use your logistics company's technology resources—from ELD devices and driver tablets to cloud platforms and office systems.

Business Impact

Organizations with comprehensive AUPs experience 72% fewer security incidents and see 40% faster incident response times when problems do occur.

Your policy defines Acceptable Use (company-approved behaviors that follow cybersecurity best practices) and Prohibited Activities (actions that put your operation at risk), creating accountability across your entire workforce.

Why Logistics Companies Can't Afford to Skip This

Modern logistics operations run on technology—and that technology is under constant attack. Without clear usage guidelines, your operation faces devastating risks:

Cyber attacks through misused accounts: 61% of logistics security breaches start with compromised employee credentials
Compliance violations costing $2.8M average: CTPAT, CMMC, and FMCSA violations from improper system usage
Operational downtime costing $8,600/minute: Preventable security incidents that shut down dispatch systems
Legal liability from data leaks: Customer information shared through unauthorized channels
Reputation damage losing 23% of customers: News of security incidents spreads fast in logistics

Industry Reality Check

Logistics companies are 3x more likely to experience cyber attacks than other industries, yet only 23% have formal technology usage policies in place.

What's Covered in Your Logistics AUP

Our logistics-optimized Acceptable Use Policy addresses the real-world technology challenges your operation faces every day:

Driver Technology Rules: Clear guidelines for ELD devices, driver tablets, and mobile apps in the field
Dispatch System Security: Access controls and usage parameters for TMS platforms and load boards
Communication Standards: Email, messaging, and cloud application usage for distributed teams
Personal Device Controls: BYOD policies for warehouse, dispatch, and office environments
Password & Access Management: Security requirements that actually work in logistics settings
Monitoring & Accountability: System monitoring practices and employee acknowledgment procedures
Incident Response: Clear reporting procedures when security issues occur
Enforcement Framework: Progressive consequences that protect your business

Who Needs This Policy (Spoiler: Everyone)

Every logistics company using connected devices needs a formal Acceptable Use Policy. It's one of the six core Tier 1 policies recommended by Keep It Cyber—your foundation for FMCSA cybersecurity readiness and CMMC compliance.

Critical for:

Fleet Operations: Any company with ELD devices, driver tablets, or connected vehicles
3PL & Freight Brokers: Operations with distributed workforces accessing central systems
Cross-Border Carriers: CTPAT participants handling sensitive customer and regulatory data
Government Contractors: Logistics companies pursuing CMMC compliance for DOD contracts
Insured Operations: Companies facing cyber insurance questionnaires and audits

For comprehensive coverage, pair this policy with our Email & Internet Usage Policy to address all aspects of technology use across your workforce.

Choose Your Protection Level

The Acceptable Use Policy scales with your logistics operation's complexity and compliance requirements

Tier 1: Logistics Essentials

$1,500 · One-time purchase

Basic access control guidance for fleets
Password standards (8+ characters) with logistics examples
BYOD basic controls for driver devices
Email and internet usage rules for mobile workforce
Mobile device guidelines for ELD compliance
NIST & FMCSA alignment documentation
Implementation checklist included
Employee acknowledgment forms

View Complete Package

Tier 2: Operational Logistics

$4,500 · One-time purchase

Enhanced access management for distributed teams
12+ character password standards with MFA requirements
System monitoring disclosures and privacy notices
Mobile Device Management (MDM) enrollment requirements
Cloud application usage controls for logistics platforms
Advanced incident reporting procedures
NIST, CMMC, FMCSA, M365 compliance mapping
Cyber insurance alignment documentation
Training materials and rollout guides

View Complete Package

Tier 3: Regulated Logistics+

$8,500 · One-time purchase

Advanced access controls with role-based permissions
14+ character password standards with biometric options
Data classification integration for sensitive cargo
SIEM monitoring requirements and audit trails
Regulated data handling procedures (CTPAT/CMMC)
Third-party risk management controls
Comprehensive compliance mapping (NIST, CMMC, CTPAT, CIS)
Legal review templates and audit support
Executive briefing materials included
24/7 implementation support

View Complete Package

Compare All Policy Tiers

Frequently Asked Questions

Get answers to common questions about implementing an Acceptable Use Policy in logistics operations

How quickly can we implement this policy across our logistics operation?

Most logistics companies implement our Acceptable Use Policy within 24-48 hours. The policy comes with step-by-step implementation guidance specific to logistics environments, including deployment through your driver portal, LMS, or document management system. You'll get pre-written communication templates, employee acknowledgment forms, and training materials to ensure smooth rollout across your entire workforce.

Will this policy satisfy our cyber insurance requirements?

Yes, our Acceptable Use Policy templates are designed to exceed common cyber insurance requirements for logistics companies. The policy includes all key components insurers look for: password standards, prohibited activities, monitoring disclosures, and formal acceptance documentation. Tier 2 and Tier 3 versions provide additional controls that help satisfy the most stringent cyber insurance questionnaires, often reducing premiums by 15-25%.

How is this different from generic IT policies we can find online?

Our Acceptable Use Policy is specifically engineered for logistics operations with content addressing ELD devices, driver tablets, dispatch software, TMS platforms, and field-based technology. It includes logistics-specific examples, terminology familiar to transportation professionals, and controls that align with FMCSA cybersecurity guidelines, CTPAT requirements, and common logistics technology stacks. Generic policies miss the nuances of mobile workforces, distributed operations, and regulatory compliance unique to logistics.

Can we customize this for our specific fleet operation and technology?

Absolutely. All our policy templates come in fully editable formats (Word and PDF) with clearly marked customization fields and implementation guidance. You can easily adapt the policy to reference your specific TMS platforms, insert your company branding, adjust timeframes for your operational reality, and modify requirements while maintaining compliance alignment. We include customization guides and examples to help you tailor the policy perfectly to your operation.

How often should we update this policy as regulations change?

We recommend reviewing your Acceptable Use Policy annually, or whenever significant changes occur in your technology environment, regulatory landscape, or business operations. Keep It Cyber provides 12 months of regulatory updates with all policy purchases, ensuring your documentation stays current with evolving NIST, CMMC, FMCSA, and CTPAT standards. Our update subscription service provides quarterly refreshes and automatic notifications when regulations change.

What happens if employees violate the policy?

Our Acceptable Use Policy includes a progressive enforcement framework with clear consequences that protect your business while being fair to employees. The policy outlines verbal warnings for minor violations, written warnings for repeated issues, and termination procedures for serious security breaches. This structured approach helps you enforce the policy consistently while providing legal protection and documentation for HR purposes.

Ready to Protect Your Logistics Operation?

Get a complete Acceptable Use Policy framework that reduces security incidents by 72% and satisfies auditors, insurers, and customers.

Start with Tier 1 - $1,500

Not sure which tier fits your operation? Get a free consultation or view a sample policy