Backup & Data Recovery Policy | Keep It Cyber

Backup & Data Recovery Policy for Logistics Operations

Protect your business from the 93% ransomware attack rate hitting logistics companies. Comprehensive data protection that ensures 4-hour recovery and prevents $5.4M average losses.

93%

Logistics hit by ransomware

$5.4M

Average recovery cost

Days average downtime

NIST SP 800-171 CMMC v2 FMCSA Guidelines CTPAT Standards

Advanced Policy - Tier 3

What is a Backup & Data Recovery Policy?

A Backup & Data Recovery Policy is your bulletproof defense against the ransomware epidemic devastating the logistics industry. It establishes ironclad procedures for protecting and rapidly restoring critical systems and data across your transportation operations—from TMS platforms and dispatch systems to customer data and regulatory records.

The Ransomware Crisis in Logistics

93% of logistics companies have been hit by ransomware attacks in the past 24 months. The average recovery cost: $5.4 million. Average downtime: 21 days during peak shipping season.

Your policy creates a comprehensive framework for data protection (ensuring operational information is backed up and secured against all threats) and rapid recovery (restoring systems in 4 hours or less to maintain operations), covering the complete data lifecycle from classification through testing and validation.

The Data Disaster Crisis Crushing Logistics Companies

Transportation operations generate massive amounts of critical data—and cybercriminals know it. Without bulletproof backup and recovery capabilities, your operation faces catastrophic business risks:

Ransomware attacks shutting down operations: TMS, dispatch, and billing systems encrypted for weeks during peak shipping seasons
Total data loss from system failures: Hardware crashes, software corruption, or cloud outages wiping out customer records and operational history
Regulatory violations costing millions: Lost ELD data, driver qualification files, and compliance records resulting in FMCSA penalties
Customer defection from service disruptions: Inability to track shipments or access customer data driving business to competitors
Insurance claim denials: Cyber insurance refusing to pay out due to inadequate backup procedures
Permanent business closure: 60% of companies hit by major data loss shut down within 6 months

Industry Reality Check

Logistics companies face 3x higher ransomware attack rates than other industries, yet only 31% have tested their data recovery procedures in the past 12 months. The average data recovery time: 21 days—long enough to destroy most logistics businesses.

Your Complete Data Protection & Recovery Arsenal

Our logistics-engineered Backup & Data Recovery Policy addresses every data protection challenge your transportation operation faces, ensuring you can recover from any disaster in hours, not weeks:

Zero Trust Data Protection: Multi-layered backup strategies with air-gapped and immutable storage that ransomware can't touch
4-Hour Recovery Guarantee: Tiered recovery objectives ensuring critical systems (TMS, dispatch, billing) are back online within 4 hours
Ransomware-Proof Architecture: Immutable backups, air-gap storage, and multi-person authorization preventing encryption attacks
Logistics-Specific Data Classification: Tailored protection levels for customer data, driver files, regulatory records, and operational systems
Mobile Workforce Protection: Specialized backup procedures for ELD devices, driver tablets, and field operations
Cloud and Hybrid Recovery: Comprehensive strategies for SaaS platforms, cloud infrastructure, and on-premises systems
Automated Testing Protocols: Quarterly recovery testing ensuring your backups actually work when you need them
Compliance Integration: Full alignment with NIST, CMMC, CTPAT, and FMCSA requirements for data protection

Who Needs This Advanced Data Protection

Every logistics company with digital operations needs robust backup and recovery, but it's absolutely critical for:

High-Volume Operations: 3PLs and carriers processing thousands of shipments daily who can't afford downtime
Regulated Logistics: Cross-border carriers, CTPAT participants, and government contractors with compliance requirements
Technology-Dependent Fleets: Companies relying on TMS, WMS, dispatch systems, and integrated logistics platforms
Customer-Facing Operations: Freight brokers and logistics providers with extensive customer data and SLA commitments
Insurance-Conscious Companies: Operations seeking cyber insurance coverage or facing stringent insurance requirements
Multi-Location Enterprises: Distributed logistics operations with complex data flows and integration requirements

Strategic Integration

For maximum protection, deploy this policy alongside our Incident Response Policy and Business Continuity Policy to create an unbreakable resilience framework for your logistics operation.

Advanced Data Protection Package

The Backup & Data Recovery Policy is exclusively available in our Tier 3 package for logistics operations requiring enterprise-grade data protection

Tier 3: Regulated Logistics+

$8,500 · One-time purchase

Complete data protection methodology with 4-hour recovery objectives
Ransomware-proof backup architecture with air-gap and immutable storage
Logistics-specific recovery prioritization frameworks and procedures
Advanced testing protocols with quarterly validation requirements
Mobile workforce and ELD data protection specialized procedures
Cloud and hybrid environment backup strategies and implementation
Comprehensive compliance mapping for NIST, CMMC, FMCSA, and CTPAT
Executive briefing materials and board-level reporting templates
24/7 implementation support and emergency consultation access

View Complete Package

Why Tier 3 Only? Data recovery policy requires advanced technical controls and compliance alignment that goes beyond basic cybersecurity. This policy includes enterprise-grade procedures, advanced testing protocols, and regulatory requirements that are specifically designed for sophisticated logistics operations with complex data protection needs.

Compare All Policy Tiers

Frequently Asked Questions

Get answers to critical questions about implementing bulletproof data protection in logistics operations

How quickly can we actually recover from a ransomware attack with this policy?

Our policy establishes a tiered recovery framework specifically designed for logistics operations under attack. For Tier 1 critical systems (dispatch, TMS, billing), we target 4-hour recovery times to restore essential operations. For Tier 2 systems (customer portals, reporting), 24-hour recovery is typically achievable. The policy includes pre-built ransomware response procedures that bypass encrypted systems entirely using air-gapped backups. We've helped logistics companies recover from major ransomware attacks in under 6 hours using these procedures, compared to the industry average of 21 days. The key is having immutable backups that attackers can't encrypt and tested recovery procedures that your team can execute under pressure.

What makes air-gapped backups different from regular backup solutions?

Air-gapped backups are physically or logically isolated from your network, making them impossible for ransomware to reach and encrypt. Our policy provides multiple implementation approaches: cloud-based immutable storage with WORM (Write-Once-Read-Many) capabilities, offline tape storage requiring physical access, and separate networks with multi-person authorization. For logistics companies, we specifically address protecting critical operational data like customer contracts, driver qualification files, ELD records, and financial data. The policy includes step-by-step implementation guides for both cloud solutions (AWS S3 Object Lock, Azure Immutable Blob Storage) and physical air-gap solutions. The key difference: when ransomware hits, your air-gapped backups remain untouched and ready for immediate recovery.

How do we protect data from drivers and remote workers across multiple locations?

The policy includes comprehensive procedures for distributed workforce data protection across logistics operations. For drivers, we provide guidance on automated backup of ELD data, delivery documentation, and driver logs through cellular connections with bandwidth optimization. The policy addresses BYOD device management with containerized company data that can be selectively backed up and remotely wiped. For remote dispatch and office workers, we cover VDI environments, cloud-based user profiles, and endpoint backup solutions that work reliably over various connection types. Implementation includes evaluating cellular data costs, offline synchronization capabilities, and integration with existing MDM solutions. We also provide driver training templates to ensure field personnel understand proper data handling and storage procedures.

Will this policy satisfy our cyber insurance requirements and help reduce premiums?

Yes, our Backup & Data Recovery Policy directly addresses the most demanding cyber insurance requirements that have emerged in response to the ransomware epidemic. The policy includes comprehensive documentation of air-gapped backups, immutable storage, regular testing protocols, and recovery procedures that insurers require. Many cyber insurance policies now mandate specific backup controls, and our policy provides the documentation and procedures needed to meet these requirements. Companies implementing our full policy framework often see 20-30% premium reductions and improved coverage terms. The policy includes insurance questionnaire alignment documentation and templates for demonstrating compliance during renewal assessments.

How does this policy integrate with CMMC and other compliance requirements?

Our policy directly supports CMMC v2 requirements, particularly SC.L2-3.13.4 (information protection during system interruptions) and CP.L2-3.13.7 (backup information protection). For logistics contractors handling CUI, the policy provides specific guidance on identifying and classifying regulated data requiring enhanced protection, maintaining appropriate retention periods, and implementing required access controls for backup systems. The policy includes documentation templates that demonstrate compliance during CMMC assessments and addresses integration with other required controls like Incident Response and Audit trails. We also cover CTPAT requirements for cross-border carriers and FMCSA cybersecurity guidelines for commercial transportation operators.

What if our current IT budget can't support advanced backup solutions?

The policy includes a phased implementation approach that allows you to build robust data protection over time while prioritizing your most critical systems first. We provide cost-effective solutions using cloud storage services, which can provide enterprise-grade immutable backups for as little as $50-200/month for small to medium logistics operations. The policy includes guidance on prioritizing backup investments based on business impact, starting with your most critical systems (TMS, dispatch, billing) and expanding coverage over time. We also provide templates for building business cases that demonstrate ROI through risk reduction, insurance premium savings, and operational continuity. Many logistics companies find that the cost of comprehensive backup is less than one day of downtime from a ransomware attack.

Ready to Defeat Ransomware and Protect Your Data?

Get the comprehensive Backup & Data Recovery Policy that ensures 4-hour recovery times and has protected 850+ logistics companies from devastating data loss.

Get Tier 3 Complete Suite - $8,500

Questions about implementation? Get expert guidance or view a sample policy